Your Individual Zoom Account Universal Settings

Before Creating Zoom Rooms or Webinars, look through your nyu.zoom.us > Settings and enable/disable as needed. 



To block the ability to allow users to enable automatic  either  toggle off the Automated captions toggle or check the box to "Allow only the following users to enable captions for the meeting or webinar.":  


You can select Host or "Host + Co-host" only: 


Be sure to UNCHECK "meeting reactions" and "Webinar reactions" 




When Creating a Webinar

Navigate to nyu.zoom.us > Webinars


Click + Schedule a Webinar

Enter a specific name of even for the topic and fill in the Description and event date and time as desired. 


It is strongly suggested that
"Require panelists to authenticate to join" and "Require atteneeds to autneiticate to join be checked off. When checking require attendees the host has the optoin of allowing ANY Zoom user account by selecting Sign in to Zoom or limiting attendees to NYU only. Note, some people still have problems authenticating via SSO to Zoom so you may not want to turn, this on, but up to you depending on the nature of the Webinar. 



It is strongly suggested to use a passcode if you have the ability to send that passcode to participants in advance. 


If you will posting the link publicly consider requiring registration. Again, however, this may delay peoples sign in at the time of event if they have not pre-registered. 


Set Video to off for both Host and Panelists by default and toggle in the Webinar as needed. 

Set the Audio settings as desired, but usually just leave it as "Telephone and Computer Audio" unless there is a specific reason to change. 



Under Options you may want to disable "Q&A"  to prevent questions or toggle other settings as needed. 


Set nyu642 as an Alternative host and also search for the Meyer Room Number ie, 121, to add as an alternative host as well. This auto-signs the room in as a host when joining the meeting in the specified room. 


When done configuring as desired, click schedule. 







Once a Webinar Starts

join it from a laptop signed in as host or co-host and


Be sure to check off the following:


(may already be enabled due to Webinar settings)

"Mute Panelists Upon Entry"  

Toggle "Enable Q&A" as desired. 


IMPORTANT to remember, 

 UNCHECK Allow Attendees to "Raise Hand"




These steps will prevent other extraneous pop ups during the meeting.