When Scheduling meetings via NYU.zoom.us use this Zoom Room Security Decision Matrix to decide on which security settings to enable:
Zoom Room Security Decision Matrix
| Internal (NYU Participants) | External (Non-NYU participants) | |
| Known Participants (distribution lists/emails) | Require Authentication (NYU) Disable "join before host" | Require Sign in to Zoom Require Passcode Disable "join before host" |
| Publicly Posted URL | Require Sign in to Zoom Require Registration Require Passcode Disable "join before host" | |
Note:
- For step by step setup instructions see our documentation here.
- All NYU Users should always LOG IN to their ZOOM software using the SSO Option prior to starting any meeting.
- Publishing the URL:
- If a meeting has only known participants, email the URL and passcode to the list of participants directly.
- Post only Registration links publicly, do not post meeting ID links and passcodes publicly.
- If you are creating a meeting room for your class, only publish via the NYU Brightspace Portal. - Always designate one or more alternate hosts.
- Disable the "join before host" option when configuring the meeting to prevent meetings from taking place without a valid host to moderate in event of problems.
- When possible, use a moderator such as a TA/Lab Manager to admit and monitor room attendees by requiring a waiting room.
- When the Zoom Room admin starts a meeting, immediately prevent participants from changing their display name by navigating to Participants > More > and uncheck "Allow Participants to Rename Themselves".