IMPORTANT: Watch How-To Webinar by Clea Mahoney.Click here to view webinar.


NYU & FAS Guidelines:


Partial Slide Deck screen shots from Webinar by Clea Mahoney

 with notes by Jonathan N. Winters from Psych/CNS Technology Services.

  1.  Be sure to activate your ZOOM account and test it out prior to running classes.

  2. When running your classes, be sure to create the scheduled meetings by logging into newclasses.nyu.edu, navigating to your desired class and clicking the ZOOM option from within the class.


  4. Make sure that Enable join before host and Mute participants upon entry are checked.
    When all your settings are selected, click the save button.
  5. Note: When scheduling a ZOOM event it will not automatically notify the students in the class. Use the Copy the ZOOM link and dial in info.

    Copy the invitation information by clicking Copy the invitation and then Copy Meeting Invitation buttons as displayed.
  6. Next, create an Announcement from within NYU Classes.
    On the NYU Classes Announcement page, click the Add tab to create a new announcement. Enter an announcement title and paste in the copied connection info into the body of the message. Send the note to all your students.
  7. Note: The reason to schedule direly through NYU Classes is that each class on NewClases.nyu.edu will have a zoom tab that will show all the scheduled upcoming meetings, previous meetings, recorded meetings for that particular class. You can also get reporting info on who attended the online session from the previous meetings tab > Report button.
  8. Prior to your course be sure to prepare your environment. Follow these guidelines below:

  9. Once you are ready to start the zoom class meeting, navigate back to https://newclasses.nyu.edu , select the desired class, click the ZOOM tab on the left for that class and click the Start button for the desired meeting.
  10. Once the ZOOM meeting app is logged in and open be sure to double check your settings:
  11. From within the ZOOM meeting you can use the Manage Participants button/panel to mute/unmute interact with participants. 
  12. It is recommended to share only the APP or Document (doc/ppt) so that participants can not see any other potentially private information you may have open in your email or on your computer.  
    Ie: If you share just a PowerPoint, it sill be highlighted with a green box as illustrated below.
  13. Click the record button from within the ZOOM app to begin recording the session.  All participants will be notified that the session is being recorded. 
  14. From within the ZOOM app you can chat with all participants or with individual participants.


  15. From within the manage participants function in ZOOM users can respond to the instructor by clicking yes, and other such queues that the instructor can use to gauge the discussion.




For more information, Watch the full How-To Webinar, by Clea Mahoney.